Character Counts Conference Center

The Character Counts Conference Center is located on the First Coast Technical College Campus with convenience from I-95 and Route 1 in St. Augustine. The 6.500 square foot,  500 guest facility is equipped with a stage area, breakout rooms, sound system, and audio-visual capabilities. Whether your organization is holding a banquet dinner, awards ceremony, Community Expo, graduation, seminar or small classroom meeting- your needs will be covered at FCTC.

What is included in the Rental Fee?

  • 5 full hours which include 1 hour so your group can setup and decorate, plus 1 hour for breakdown and clean-up – 3 hours of event time
  • Pre-Event assistance provided by FCTC’s Event Specialist
  • On-Site Event assistance for venue related questions or needs
  • Comfortable banquet chairs and round or rectangular tables are available for your floor plan

Character Counts Conference Center Information

Conference Center Floor Plan

Room Details

What plans should I consider for serving food?

We work with many exceptional caterers who provide excellent service. Our Event Specialist will work with you to coordinate your needs.

The FCTC campus is an alcohol and smoke free campus. 

Food Guidelines

  • Groups are prohibited from “pot-luck” type items that require refrigeration, heating, or similar temperature control in order to preserve food quality and safety.
  • Items such as pizzas, deli trays, and other prepared or hot foods are allowed.
  • Pre-Packaged food items that include non-alcoholic beverages and store bought, pre-packaged, nonperishable, individually wrapped items such as candy bars or granola bars totaling less than $50 for the total event are permitted on property when prior approval is obtained from the Event Specialist.

Facilities

  • Groups will work with a caterer who will prepare the food off-site.
  • Groups/Caterers will not have access to FCTC food preparation facilities or related equipment and supplies. Kitchens, refrigerators, ice machines, ovens, and/or stoves are not available.
  • Use of hot plates, crock pots, open flame burners, canned heat, sterno, chafing fuels, or similar methods or products by  groups are prohibited at all times.

Setup and Cleanup

  • Groups are responsible for cleaning up following activities where food is brought in. All trash should be disposed of appropriate trash receptacles located in the room or surrounding area.
  • FCTC will assess cleaning charges or deposits if FCTC personnel are required to provide clean-up services and/or if furnishings or facilities are damaged or soiled.

What should I plan on for my responsibilities?

  • Certificate of Insurance
    • A Certificate of Insurance provides needed proof of insurance for  non-FCTC affiliated organizations, and/or unapproved vendors who will stage events, or provide products or services on campus.
    • Requirements include:
      • A current Certificate of Insurance indicating minimum General Liability coverage in the amount of $1 million per occurrence
      • Listing St. Johns County School District as “Additional Insured”
      • Listing St. John’s County School Board  as “Certificate holder.

Tax Exemptions 

  • If your event will be paid for by a tax exempt entity, please submit a copy of your Certificate of Exemption to the FCTC Event Specialist.
  • Wireless Internet for FCTC Guests available throughout the building. If your event guests (non-students) require access, they can connect to the “FCTC-Student” for wireless service.

Alcoholic Beverages and Smoking Policy

First Coast Technical College is an alcohol, tobacco and drug free campus. No alcoholic beverages or smoking are permitted on the entire FCTC campus.

 

For more information on scheduling an event, please contact Denise Jones at (904) 547-3460