Alachua County Board of County Commissioners is hiring a Fiscal Assistant

Alachua County Board of County Commissioners

12 SE 1st Street Gainesville, FL 32601

 Job Title:  Fiscal Assistant

Job Description
This is highly responsible technical work in bookkeeping and fiscal operations.

An employee in this class independently processes fiscal records and maintains books ledgers, journals, reviews fiscal documents and information, and prepares fiscal reports and assists in preparing and monitoring budget expenditures.

Work is directed and reviewed by an immediate administrative superior and by internal controls and periodic audits to ensure adherence to established policies and procedures.

Examples of Duties:

Upon declaration of a disaster and/or emergency, employees in this classification may be required to report to work.

Exudes a positive customer service focus.

Advocates building organizational culture through aligning decisions with core values including: integrity, honesty, respect, diversity, innovation, accountability and communication.

Prepares or supervises the preparation of routine and special fiscal statements.

Processes purchase orders, requisitions, invoices and assists in controlling inventories. Duties may also include processing department payrolls.

Responsible for the completion of specialized fiscal projects as needed and required by supervisor.

Maintains ledgers, journals and bookkeeping records.

Analyzes department programs to ascertain cost on a cost-accounting basis.

Audits incoming and outgoing paperwork concerning fiscal matters for error with suggestions for correcting.

Prepares payrolls and maintains payroll records.

Assembles or compiles data used in preparation of budgets.

Prepares purchase orders, requisitions, and is responsible for maintaining related records.

Assists in developing and installing accounting and bookkeeping methods and procedures.

Performs the duties listed, as well as those assigned, with professionalism and a sense of urgency.

NOTE: These examples are intended only as illustrations of the various kinds of work performed in positions allocated to this class. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.


Knowledge of the principles and practices of government accounting, budgeting and fiscal management.

Ability to analyze accounting problems and assist in recommending solutions.

Ability to work independently from general instructions.

Ability to prepare reports and express ideas clearly and concisely, orally and in writing.

Ability to follow complex oral and written directions to prepare complex financial reports.

Ability to operate calculator, computer and other office machine.

Knowledge of computer spreadsheet software.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; talk or hear. The employee is regularly required to operate calculating equipment. The employee is occasionally required to be mobile.

The employee must frequently lift and/or move up to 10 pounds, occasionally lift and/or move up to 25 pounds.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is moderate.

Hours:  40

Starting Pay: $37,377.60 – $56,264.00 Annually

Minimum Requirements
Associate of Arts degree from an accredited college or university in accounting and two years experience in responsible accounting or bookkeeping work; or a Bachelor’s degree with major course work in accounting, business or related field; or any equivalent combination of training and experience. This position requires the completion of the Attention To Detail & MicroSoft Access with a minimum score of “moderate knowledge”. These tests can be taken at CareerSource North Central Florida (formerly Florida Works), located at 10 NW 6th Street, Gainesville, FL 32601. I also understand that I should call CareerSource North Central Florida at (352) 955-2245 to schedule an appointment or call the County Human Resources Office at (352) 374-5219 to confirm that my scores are already on file. Passing scores must be received by the Human Resources Office no later than 5:00 p.m. on the Thursday after the position closes. I understand that CareerSource North Central Florida is not responsible for submitting my test scores to the Alachua County Human Resources Office. All scores are valid for a period of 2 years from the date of testing. Successful completion of a criminal history background investigation is required prior to employment. Applicants within six months of meeting the education/experience requirement may be considered for trainee status.

Testing for the assessments is held on Tuesday and Wednesday at 9:00a.m. or 1:00 p.m. and Thursday at 10:00 a.m. or 1:00 p.m. at CareerSource North Central Florida (formerly Florida Works), located at 10 NW 6th Street, Gainesville, FL 32601.

Instructions on how to apply

Closing Date/Time: Fri. 05/24/19 11:59 PM Eastern Time